Allzeit
Log in Sign up

Privacy policy

1. An overview of data protection

General information

The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

Data recording on this website

Who is the responsible party for the recording of data on this website (i.e., the “controller”)?

The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the “controller” in the GDPR)” in this Privacy Policy.

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.

Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.

What are the purposes we use your data for?

A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns. If contracts can be concluded or initiated via the website, the transmitted data will also be processed for contract offers, orders or other order enquiries.

What rights do you have as far as your information is concerned?

You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.

Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.

2. Hosting and Content Delivery Networks (CDN)

We are hosting the content of our website at the following provider:

External Hosting

This website is hosted externally. Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.

The external hosting serves the purpose of fulfilling the contract with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6(1)(f) GDPR). If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6 (1)(a) GDPR and § 25 (1) TDDDG, insofar the consent includes the storage of cookies or the access to information in the user's end device (e.g., device fingerprinting) within the meaning of the TDDDG. This consent can be revoked at any time.

Our host(s) will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.

We are using the following host(s):

netcup GmbH
Emmy-Noether-Straße 10
D-76131 Karlsruhe

Data processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

Bunny.net CDN

We use the content delivery network Bunny.net. The provider is BunnyWay d.o.o., Dunajska cesta 165, 1000 Ljubljana, Slovenia (hereinafter “Bunny.net CDN”).

Bunny.net CDN is a globally distributed content delivery network. Technically, the transfer of information between your browser and our website is routed via the content delivery network. This enables us to increase the global accessibility and performance of our website. The CDN records the IP address, but this is anonymized. The CDN also collects personal data if it is entered by the user (e.g. by submitting a contact form on the website).

The use of Bunny.net CDN is based on our legitimate interest in providing our website as error-free and secure as possible (Art. 6 (1)(f) GDPR).

You can find more information about Bunny.net CDN here: https://bunny.net/privacy/.

Data processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

3. General information and mandatory information

Data protection

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.

We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.

Information about the responsible party (referred to as the “controller” in the GDPR)

The data processing controller on this website is:

Adriaan Wind
Eichenstraße 16B
52159 Roetgen

E-mail: hello@allzeit.app

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

General information on the legal basis for the data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TDDDG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.

Recipients of personal data

In the scope of our business activities, we cooperate with various external parties. In some cases, this also requires the transfer of personal data to these external parties. We only disclose personal data to external parties if this is required as part of the fulfillment of a contract, if we are legally obligated to do so (e.g., disclosure of data to tax authorities), if we have a legitimate interest in the disclosure pursuant to Art. 6 (1)(f) GDPR, or if another legal basis permits the disclosure of this data. When using processors, we only disclose personal data of our customers on the basis of a valid contract on data processing. In the case of joint processing, a joint processing agreement is concluded.

Revocation of your consent to the processing of data

A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

Information about, rectification and eradication of data

Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.

Right to demand processing restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:

If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

4. Recording of data on this website

Cookies

Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser.

Cookies can be issued by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies into websites (e.g., cookies for handling payment services).

Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of these cookies (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for promotional purposes.

Cookies, which are required for the performance of electronic communication transactions, for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error-free and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar recognition technologies has been requested, the processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR and § 25 (1) TDDDG); this consent may be revoked at any time.

You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete-function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.

If other cookies and services are used on this website, you can find this information in this privacy policy.

Contact form

If you send us questions through the contact form, the information you enter in the form, including the contact details you provide there, will be stored by us to handle your question and in case of follow-up questions. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6(1)(b) GDPR if your request is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.

The data you enter in the contact form remain with us until you ask us to delete them, revoke your consent to their storage or the purpose for storing them no longer applies (e.g., after your request has been handled). Mandatory statutory provisions, in particular retention periods, remain unaffected.

Request by e-mail, telephone, or fax

If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

5. Data processing when you use Allzeit

Organiser accounts

To create polls, you set up an account. We store your name, your e-mail address, your language and your password, which we keep only as a hash and never in plain text. If you set up two-factor authentication, we store its key and recovery codes encrypted. Before you can organise, you confirm your e-mail address through a link we send you.

The processing is based on Art. 6(1)(b) GDPR, to fulfil the contract of use under our terms of use. Your account stays stored until you delete it on your account page. This also deletes all your polls with their responses and comments.

Cookies and local storage

Allzeit only sets cookies that are technically required to run it:

Your browser keeps your choice between the light and dark design in its local storage; it is not sent to us. We do not use any analytics, tracking or advertising services. The legal basis for these cookies is § 25 (2) no. 2 TDDDG in conjunction with Art. 6(1)(b) and (f) GDPR; no consent is required for them.

Polls and responses

When you create a poll, we store its title, location, description, the suggested dates and your settings. People who respond give a name and, if the poll requires it or they wish, an e-mail address. We also store their answers (yes, if need be, no), comments, language and the identifier from the poodle_guest cookie.

Anyone with the link to a poll sees the names, answers and comments of the participants, unless the organisers have hidden participants or the running totals. Only the organisers see e-mail addresses. They can download the responses, including e-mail addresses, as a CSV file and are themselves responsible for how they use that file.

For organisers, the processing is based on Art. 6(1)(b) GDPR; for participants, on Art. 6(1)(f) GDPR, our legitimate interest and that of the organisers being to find a date that works for everyone. Participants can change or delete their response at any time in the same browser; organisers can delete responses, comments and whole polls. We automatically delete polls whose dates all lie more than a year in the past and that haven’t been edited for a year, with all their responses and comments.

E-mails

We only send e-mails that are part of using Allzeit: to confirm your address and reset your password; to organisers, notices of new responses and comments (which can be turned off in the poll) and a reminder to set a date; to participants who left an e-mail address, the date that has been set, with a calendar file. Participants with an account are also told when the date overlaps with dates they accepted in other polls.

We send them through Lettermint B.V., Willemsvaart 16 B, 8019 AB Zwolle, the Netherlands. Lettermint processes the recipient address, subject and content of the e-mails on our behalf; we have a data processing agreement with Lettermint under Art. 28 GDPR. More information: https://lettermint.co/privacy-policy. On our server, e-mails pass through a queue whose entries we delete after one hour, or after seven days if sending failed. The legal basis is Art. 6(1)(b) GDPR, for participants Art. 6(1)(f) GDPR.

Calendar

Once a date is set, you can download it as a calendar file or add it to Google Calendar or Outlook through a link. If you choose one of these links, your browser opens Google’s or Microsoft’s site and passes on the title, time, location and description of the event. Their privacy policies apply to any further processing.

Signing in with Microsoft

When we offer sign-in with Microsoft, you can sign in with your Microsoft account. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. Your browser takes you to Microsoft for this; after you sign in, Microsoft sends us your name, your e-mail address and an identifier of your Microsoft account, which we use to match your account. We never receive your Microsoft password.

Microsoft may also process data in the USA. Microsoft Corporation is certified under the EU-U.S. Data Privacy Framework, for which the European Commission has adopted an adequacy decision. The processing is based on Art. 6(1)(b) GDPR. You can remove the link on your account page at any time.

AI assistants

You can connect an AI assistant such as Claude or ChatGPT to your account. Only after you approve it does the assistant receive an access token with which it can, in your name, list, read and create your polls and set a date. It receives the content of your polls, including the names, answers and comments of participants, but not their e-mail addresses.

For this, we store the app’s name and return address and the tokens. Access tokens are valid for one day, refresh tokens for 90 days; we delete expired tokens one week after they expire. You can disconnect the assistant on your account page at any time. The data is passed to the assistant’s provider at your request on the basis of Art. 6(1)(b) GDPR; the provider is itself responsible for any further processing, under its own privacy policy. Please only connect an assistant if passing on the data of your polls’ participants in this way is acceptable for them.

Error logs

To detect and fix errors, we log technical errors. We send error reports with the error message, the address requested, the time and technical details about the browser and server to an error tracking service we run ourselves. We do not include account identifiers, cookies or IP addresses; a report may, however, contain data from the request that failed. We also log failed requests and tasks in our database and delete these entries after 24 hours. The legal basis is our legitimate interest in running Allzeit securely and without errors (Art. 6(1)(f) GDPR).

Organisations with an Enterprise contract

For organisations with an Enterprise contract, we process the data of their accounts and polls on their behalf under Art. 28 GDPR. The organisation is then the controller; please address questions about these data to it first.